Computer Lab

E-mail Account Information

All students are required to check their Loyola Law School (lls) e-mail account on a regular basis, as e-mail is the official means of campus communication.

Every student has 50 megabytes of e-mail storage space. Once this amount is exceeded, you will not be able to send or receive e-mail. To monitor your e-mail storage, click onto the Options tab while in the e-mail client.

Mailing Lists

Official law school notices are sent to your lls e-mail account and are not distributed in paper. You are responsible for the contents of all such messages.

You can find more information on LLS mailing lists at the Student Affairs Web site.

Basic E-mail Tasks

Accessing Your E-mail Account

• You may access your LLS e-mail account from the student intranet page by clicking on E-mail Login or by going to http://mail.lls.edu .
• Then enter your username and password.
  • Your e-mail username and password were given to you at orientation. If you do not remember your password, you may request help by filling out and submitting the online password reset request form.

Changing Your Password

• Click onto the Options tab.
• Click on the Global tab.
• Click on Change Password
• In the top box, enter your old password. In the bottom two boxes, enter your new password.
• Click the Save button at the right of the screen to finalize the selection of your new password.

Viewing Messages

• After logging in, your account automatically opens to your inbox. You should see the following message headings, from left to right: From, Subject, Received, Size.
• Click any Subject heading to open a particular message.

Composing & Sending a Message

• Click onto the Compose icon from the toolbar located near the top of the screen.
• In the To box, type in the e-mail address of the recipient. If the recipient is an LLS student or faculty member and you do not know the address, then use the address book as described below in the section below, titled Searching the Address Book .
• Use CC to send a copy of a message to someone who is indirectly impacted by your message. Use BCC to send a copy of the message to an address that is not detected in the recipient's mail.
• Click into the Subject box and type in the subject of the message.
• Click into the message box and type in your message.
• Click onto the Send icon from the toolbar located near the top of the screen.

Replying to a Message  

• From an opened e-mail message (to open your messages, see the section above titled Viewing Messages) , click onto the Reply icon from the toolbar located near the top of the screen or, if the message is addressed to more than one person and you want to reply to everyone at the same time, click onto Reply All .
• Type in your reply and click onto the Send icon from the toolbar located near the top of the screen.

Deleting Messages to the Trash Folder

You may delete an e-mail message from within the message or from the main Inbox screen.

• To delete a message from within it, simply click onto the Delete icon from the toolbar located near the top of the screen. By default, the message is automatically moved to your Trash folder.
• To delete a message from the main Inbox screen, follow these directions:
  • Click into the white box that is located at the very left of the row that contains the message that you want to delete. Notice that a check mark will then be visible in the box. You may follow the same process to delete multiple messages simultaneously. Further, if you want to delete all messages on the page, click into the very top white box and notice that all boxes have a check mark within them.
  • Then click the Delete icon from the toolbar located near the top of the screen. By default, the message is automatically moved to your Trash folder.

Deleting Messages From Within the Trash Folder

Your LLS e-mail is automatically set so that when you "delete" a message from the Inbox or another folder, it's really not deleted - it's just sent to the Trash folder. You must periodically delete messages from the trash folder in order for the messages to be truly removed from your e-mail account. To do so manually, follow these steps:

From your Inbox, click onto the Folders button that is located at the top left corner of your monitor screen.

• In the column labeled Personal Folders , click onto Trash.
• To delete all e-mails from the trash folder, click into the very top white box, so that a check mark appears within each subsequent box. To delete only certain e-mails within the trash folder, simply click within the message's corresponding white box.
• Finally, click onto the Delete icon from the toolbar located near the top of the screen. By default, the message is automatically moved to your Trash folder.

To program your e-mail to automatically delete the trash folder on logout from the e-mail program, follow these instructions:

• Click onto the Options button located near the top of your monitor screen.
• Click onto the Settings button from the left-side table of contents.
• Under the Deleting Mail heading, make sure that there is a dot within the circle that precedes the sentence Move deleted messages to . If there is no dot in the circle, simply click on the circle.
• From the pull down menu located just to the right of the sentence Move deleted messages to , choose Trash.
• Make sure that there is a check mark in the box that is located to the left of the sentence Empty folder on logout . To place a check mark in the box, simply click within it.
• Scroll to the bottom of the page and click onto Save Changes.

Forwarding a Message to Another E-mail Address

• From an opened e-mail message (to open your messages, see the section above titled Viewing Messages) , click onto the Forward icon from the toolbar located near the top of the screen.
• Enter the forwarding e-mail address by following directions in the Composing & Sending a Message section, above.
• Click onto the Send icon from the toolbar located near the top of the screen.

Forwarding All of Your LLS Mail To Another Account

• Click onto the Options button located near the top of your monitor screen.
• Click onto the Settings button from the left-side table of contents.
• Locate the heading titled Mail Forwarding and place your cursor inside the related text box.
• Type the full forwarding e-mail address in the text box and click onto the Save Changes button located just below the box.

NOTE: Forwarding your LLS e-mails does not erase those messages from your LLS account. You must delete any unwanted messages in your LLS account to avoid taking up all of your LLS e-mail account storage space, which will cause your e-mail to stop functioning until you rectify the situation.

Searching the Address Book

To search for names and addresses in your address book:

• Click the Addresses Book tab.
• Click in the box that says Search for and type in the name of the person you want to search for.
• Select Corporate Directory from the dropdown.
• Click the Search button.
• Select the checkbox next to the name of the person that matches your search.
• Select an action from the Select action dropdown.

Adding Entries to Your Personal Address Book

• Click the Addresses Book tab.
• Click onto the New Contact icon from the toolbar near the top of the monitor screen.
• Fill in the appropriate fields and click Save.

E-mail Folder Management

Your LLS e-mail account is created with four folders: Inbox, Drafts, Sent and Trash.

• Inbox
  The inbox is where your new messages are first sent and it's the box that automatically opens when you log on.
• Drafts
  If you save an e-mail message, it's automatically saved in this folder. To save a draft, click onto the Save Draft icon in the toolbar located near the top of your monitor screen.
• Sent
  If you have this feature enabled, all e-mails that you send are copied to this folder. To enable this feature, follow these instructions:
  • Click onto the Options button located near the top of your monitor screen.
  • Click onto the Settings button from the left-side table of contents.
  • Under the Sent Messages heading, make sure there is a check mark in the box to the left of the sentence When sending a message place a copy in . Simply click into the box to make the check mark appear.
  • From the pull down menu located just to the right of the sentence When sending a message place a copy in , choose Sent.
  • Scroll to the bottom of the page and click onto Save.
• Trash
  This folder contains all messages that you've deleted from your other e-mail folders. You must empty the trash folder before the messages are totally deleted - and until you do, the messages count against your disk space allotment. You may program your e-mail to automatically delete messages that you've sent to the trash can on logout by following the directions in the section above titled Deleting Messages From Within the Trash Folder.

Viewing Messages in Folders

• Click onto the Folders button that is located near the top left corner of your monitor screen.
• Click anywhere on the folder title that you want to view messages from.
• Under the Subject heading, notice that the entries are blue. Click anywhere on the blue to open up that particular message.

Creating Folders

• Click onto the Folders button that is located near the top left corner of your monitor screen.
• To create a new personal folder, click into the white circle located to the left of the folder titled Personal Folders . To create a subfolder, click in the white circle located to the left of the folder that you want to add a subfolder to.
• Click onto the New icon that is located on the toolbar near the top of the screen.
• In the popup box, type in the name of the folder and click OK.

Deleting Folders

• Click onto the Folders button that is located near the top left corner of your monitor screen.
• Click into the white circle located to the left of the folder that you want to delete.
• Click the Delete icon located on the toolbar near the top of the screen.

Renaming Folders

• Click onto the Folders button that is located near the top left corner of your monitor screen.
• Click into the white circle located to the left of the folder that you want to rename.
• Click the Rename icon located on the toolbar near the top of the screen.
• Type in the new folder name in the popup box and click onto OK .